InDesign CS5 Digital Classroom Book with DVD

InDesign CS5 book
"The instruction is clear, and the lessons are informative and helpful." Reviewer
Adobe InDesign CS5 Digital Classroom is like having a personal instructor guiding you through each lesson, while you work at your own pace. This InDesign CS5 book and DVD includes 14 self-paced lessons helping you learn essential skills and explore new features and capabilities of Adobe InDesign.
  • Full color lessons with easy to follow step-by-step instructions | view sample lesson
  • Video tutorials highlight key topics in each lesson | sample InDesign video tutorial
  • Covers all essential InDesign skills | view Table of Contents
  • Gets you up-and-running quickly with included InDesign CS5 lesson files on DVD
  • Written by expert InDesign instructors who regularly teach InDesign training courses – it's like having your own personal tutor
  • Used by hundreds of schools and more than 100,000 readers

Are you an Instructor or Professor?

Contact your Wiley higher education representative to obtain a review copy or use the contact form to obtain an instructor's guide for using the Digital Classroom as your InDesign CS5 class textbook.

Lesson 10 Document Delivery: Printing, PDFs, and XHTML

Designing your document is only half the job. You still need to deliver it, whether to a commercial printer, the Web, or just your coworkers for review. To help you, InDesign offers multiple methods for proofing and packaging your files, as well as flexible export controls for a variety of formats, including PDF and HTML.

What you'll learn in this lesson:
  • Preflighting your document
  • Collecting for distribution
  • Creating and customizing a PDF file
  • Exporting an XHTML file
  • Printing a proof

Starting up

Before starting, make sure that your tools and panels are consistent by resetting your preferences. See “Resetting the InDesign workspace and preferences” on page 3.

You will work with several files from the id10lessons folder in this lesson. Make sure that you have copied the id10lessons folder onto your hard drive from the Digital Classroom DVD. See “Loading lesson files” on page 4. This lesson may be easier to follow if the id10lessons folder is on your desktop.

For this lesson, you need either Adobe Acrobat or Adobe Reader to view the PDF files you will create. If necessary, you can download the free Adobe Reader at

  • video
    See Lesson 10 in Action! Use the accompanying video to gain a better understanding of how to use some of the features shown in this lesson. The video tutorial for this lesson can be found on the included DVD.
  • The project

    To sample the PDF, XHTML, and print-related controls offered by InDesign, you will prepare a car ad for delivery to multiple customers. You’ll package it using the InDesign Preflight and Package feature, match it to a printer’s specifications, and convert it to XHTML for posting to a web site using the Export for Dreamweaver feature.

    Package inventory

    Before you send your files to a printer or other service provider, in order to print your job professionally, it’s important that you check the file for common errors that can occur during the design phase of your project. If your files aren’t prepared to the required specifications, your job could be delayed or, even worse, reproduced incorrectly. The InDesign CS5 Live Preflight feature enables you to check all the mechanics of your file to ensure that everything is in working order. You can even define custom Preflight profiles in CS5 that will preflight your document to your specific needs.

    For example, say you’re planning to submit an ad for the new IDCS5 sports car to a newspaper. In this exercise, you’ll use Package to see the Package Inventory of the file, and then you’ll define a Preflight setting to see how well your ad complies with the newspaper’s specifications.

    1 Choose File > Open, navigate to the id10lessons folder, and select CarAd.indd. Click Open.

    2 Choose File > Package. InDesign analyzes the document, and displays a summary of its findings in the Package Inventory dialog box. For more information on a specific category, click its name in the list on the left side of the dialog box.

    The Package Inventory dialog box displays detailed information about your file,
    and flags potential errors that could cause problems.

    3 From the list on the left side of the dialog box, choose Fonts. The right side of the dialog box now lists all the fonts used in your document as well as their format and status. If the status is OK, the font is loaded onto your system and recognized by InDesign. A status of Missing indicates that the font cannot be found. Because this lesson file was created using fonts that load with InDesign, all your fonts should say OK.

    4 Choose Links and Images from the list on the left side of the dialog box. This section displays information about the images that are used within your document. At the top of this dialog box is a caution icon (, indicating that InDesign found a potential problem, specifically that one of the images uses the RGB color space. Most printing companies require images to be submitted in the CMYK color space; ask your printer for their specifications prior to sending your files.

    • Note
      Because you won’t be printing this document, you don’t need to worry about this message. If you were working on a piece for printing, however, and this warning appeared, you would open the RGB file in Adobe Photoshop and convert it to CMYK or carefully check the color conversion options set within InDesign.

    The Links and Images section also indicates the state of your images, linked or unlinked, as well as the actual versus effective resolutions of your images.

    Actual versus effective resolution

    The resolution of an image is indicated by the number of pixels per inch (ppi) that make up the image—a seemingly simple concept that can be a bit complicated. As a general rule, the higher the resolution of an image, the higher its quality. Most images that you see when browsing the Internet are 72 ppi or 96 ppi, which is the standard screen resolution of most monitors. For high-quality printing, however, image resolution should generally be around 300 ppi.

    To further complicate things, the Package window’s Links and Images section lists two different numbers at the bottom: actual ppi and effective ppi. Actual ppi is the actual resolution of the file that you are placing into InDesign. The effective ppi is the resolution of the image after it has been scaled in InDesign. For example, if you place a 300-ppi image in your document and then scale it 200 percent, the effective resolution becomes 150 ppi. As you increase the size of images in InDesign, the effective resolution decreases. The effective resolution is the number that you should pay most careful attention to, as it determines the quality at which the image is output.

    The Links and Images section of the Package Inventory dialog box.

    5 Select Colors and Inks in the Package list to see which ink colors the document uses. This file uses a color called Pantone 187 C. Any color besides cyan, magenta, yellow, or black is considered a spot color or plate. You’ll learn more about these later in the “Separation Preview” section. Click the Cancel button to close the Package dialog box.

    • Note
      For more information on Pantone colors, see Lesson 7, “Using Color in Your Documents.”

    Keep the file open, as you’ll need it for the next part of the lesson. Now you’re ready to package it to send to the newspaper that is running the ad.

    6 Choose File > Save As. Navigate to the id10lessons folder and type CarAd_work.indd in the Name text field. Click Save.

    Preflight checks

    Like a pilot checking over his plane prior to takeoff, Preflight assesses your document, then reports potential problems—missing fonts, missing images, RGB (Red, Green, Blue) images, and more—that could prevent a printer from outputting your job properly, or hinder a customer’s ability to view your file accurately. You can set up different profiles for all the intended destinations of your documents. For example, you could define a Preflight profile for all the documents you create that will end up as just PDFs on the Web, which are not intended for high-end output. You could define the profile to look for images with a resolution over 100 ppi. Whenever a photo was placed that had a higher resolution than 100 ppi, an error would appear in the Preflight panel. You can also see the Preflight status in the bottom-left area of your document window. In this exercise, you will define a new profile in the InDesign CS5 Preflight panel, and then check your document against the profile.

    1 Choose Window > Output > Preflight. The Preflight panel opens. Right now, the Preflight profile is set to Basic, which looks only for broken links to images, missing fonts in the document, or overset text. You will now define a new profile that will look for RGB images in the document.

    The new Preflight panel in InDesign CS5.

    2 From the Preflight panel menu (, choose Define Profiles.

    Define Profiles is located in the Panel menu on the Preflight panel.

    3 The Preflight Profiles dialog box opens. You cannot change the default Basic profile, so you will define a new one that looks for RGB color in your document. In the Profiles section on the left, click on the plus sign (Add at the bottom to create a new profile.

    Make a new profile by clicking on the plus sign.

    4 In the Profile Name text field at the top, select the text New Preflight Profile, then type CMYK.

    5 In the Profile definition area, open the triangle next to Color by clicking on it. Now open the triangle next to Color Spaces and Modes Not Allowed. Check the box next to Color Spaces and Modes Not Allowed. Now check RGB.

    Click on the triangle next to Color Spaces and Modes Not Allowed, then choose RGB.

    6 Click Save, then click OK. You have now defined a new color profile.

    7 Change the profile in the Preflight panel from Basic to the new CMYK profile you have just made. Notice that the bottom-left area of your document and the Preflight panel now state that there is one error.

    8 Expand the triangles to see the error that InDesign has found from within the Preflight Error window. Click on the triangle next to Color, and then click on the triangle next to Color space not allowed. The Prefight profile you have just built will now give you an error message for any RGB color that might find its way into your document. To fix this issue, you would need to open the problem image in Photoshop and change the color space to CMYK. But that is only if you are sending a Package to a printer. Certain PDF settings would automatically change the color space of the RGB images to CMYK.

    The Preflight panel showing you that the red car
    has a color that is not allowed in this document.

    9 Switch the profile back to Basic and close the Preflight panel.

    10 Choose File > Save.

    Packaging your document

    When you need to send your InDesign document out for review, alterations, or printing, you must be sure you’re sending all the necessary pieces. Without the font and image files used by the document, your coworkers or service provider can’t accurately see and reproduce the file as you intended. To avoid this frustrating scenario, turn to the InDesign Package feature. Package gathers all the document elements the recipient needs into one folder and even enables you to include an instruction file. In this exercise, you will use Package to collect the car ad’s fonts and graphics.

    1 Choose File > Package. InDesign automatically runs Package Inventory and displays a warning if it finds problems. Click Package because the Package Inventory dialog box would display the same information you reviewed in the previous exercise.

    2 For this exercise, click Continue when the Printing Instructions dialog box opens. For a real project, you would enter your contact information as well as any detailed instructions that the printer might need to output your file properly.

    3 The Package Publication (Windows) or Create Package Folder (Mac OS) dialog box opens; here you choose what to include in the file Package, what to call it, and where to save it. Make sure the first three options are checked: Copy Fonts, Copy Linked Graphics, and Update Graphic Links in Package. All others should be unchecked. Type CarAd Folder in the Folder Name (Windows) or Save As (Mac OS) text field, choose Desktop from the Save in (Windows) or Where (Mac OS) drop-down menu, and click the Package button.

    Use the Package Publication Folder dialog box to tell InDesign which files to gather
    and where to save them.

    4 In response to the Font Alert dialog box that details the legalities of giving your fonts to a printer or service provider, click OK to begin packaging the files. If you don’t want to see this alert in the future, click the Don’t show again checkbox before you click OK.

    5 When the dialog box closes, a small progress window appears, displaying the status of the packaging process. Once it has finished, close your CarAd_work.indd file.

    6 In the Windows Explorer or Finder, navigate to the desktop, and double-click the CarAd folder. Inside, you’ll find a copy of the document file, an instructions file, a Fonts folder with all the fonts used in the job, and a Links folder that contains all the graphics—all in one easy-to-send Package. In this Package folder, there is no Links folder because the graphic has been embedded only for the purposes of this lesson. Click Cancel to close the dialog box.

    When the Package process is complete, all the project’s
    elements are grouped together in the CarAd folder.

    • Note
      Now that all the files required to reproduce your job have been copied to the location you specified and are contained within their own folder, you can send this folder to another person to review, or to your printer or service provider to output your job. To ensure the integrity of the files and speed the transfer, compress the packaged folder before sending the files through e-mail or uploading them to an FTP server.

    Creating an Adobe PDF

    The Package feature collects all your data files, but the recipients still must have InDesign to read the document. But what if they don’t?

    The answer is to send a PDF file. PDF (Portable Document Format) is a common format that can be viewed and printed from any computer platform—Mac, Windows, Linux, and others—that has the free Adobe Reader program installed. A PDF file is an excellent way to make your project available for a wide range of users, and InDesign CS5 makes the process of creating a PDF file of your project very easy. In the following steps, you will create a PDF file of your CarAd_work.indd file so that other people can see your progress and provide feedback on changes that might need to be made before this project is sent to a printer for production.

    PDFs can also be used for presentation purposes. PDFs generated in InDesign can contain sound, movies, and hyperlinks. To find out more about this, see Lesson 12, “Creating Interactive Documents.”

    1 Choose File > Open Recent > CarAd_work.indd to open your work file.

    2 Choose File > Export. In the resulting Export dialog box, name the file CarAd.pdf, choose Desktop from the Save in (Windows) or Where (Mac OS) drop-down menu, and select Adobe PDF (Print) from the Save as type (Windows) or Format (Mac OS) drop-down menu. Click Save.

    Choose the destination for your PDF file in the Export dialog box.

    3 The Export Adobe PDF dialog box appears. From the Adobe PDF Preset drop-down menu at the top of the dialog box, you can choose settings that control the PDF file’s size and quality, among other options. Because you will send the car ad to several people for general review, choose the [Smallest File Size] option from the Adobe PDF Preset drop-down menu.

    • Note
      PDF presets are a way of saving favorite settings for the final generated PDF file. If you own Adobe Acrobat 7.0 or a more recent version, InDesign CS5 shares these settings with Acrobat Distiller, which is included with Acrobat. Likewise, if you create a custom setting within Distiller, you’ll see those settings in the Adobe PDF Preset drop-down menu when you export a PDF file from within InDesign CS5.

    The Export Adobe PDF dialog box allows you to customize the PDF file you create
    from your InDesign file.

    4 Click the Hyperlinks checkbox near the bottom of the Export Adobe PDF dialog box. Activating the Hyperlinks option makes any hyperlinks created in the InDesign document clickable hyperlinks in the resulting PDF document. Also click the View PDF after Exporting checkbox so that the resulting PDF file opens in Acrobat after the export.

    5 Click the Export button. InDesign displays a warning that your document’s transparency blend space doesn’t match the destination color space. Because your PDF file is for viewing purposes only, this is not a concern. Click OK to begin generating the PDF file.

    6 When the PDF export is finished, it should automatically open in Adobe Acrobat or Reader. If not, double-click the CarAd.pdf file on your desktop to open it. Hover your cursor over the link, and the cursor changes to a hand. Click on the link to go to the web site specified in the ad. If you receive a message warning you that the document is trying to connect to a web site, choose Allow.

    The exported PDF file can contain interactive elements that are included in your InDesign file.

    7 Choose File > Close to close the PDF file.

    Generating XHTML

    That takes care of the print and general viewing aspects of the ad campaign, but what about the Web? Your client wants all the used cars listed in the ad to be published on the company Web site. Although InDesign is a page-layout program, it can help you generate XHTML files from your document. XHTML is a markup language used for formatting pages on the Web. In this exercise, you’ll use the Export for Dreamweaver controls to publish your content in XHTML format. Greatly improved from previous versions of InDesign, the InDesign CS5 Export for Dreamweaver function allows you to repurpose the content of your document to an XHTML file that is easily opened in an XHTML editor such as Adobe Dreamweaver. In several of the Adobe Creative Suite packages, Dreamweaver is included, making it easier to move content from print to the Web.

    HTML versus XHTML

    HTML (HyperText Markup Language) has been the standard markup language on the Web since the inception of the World Wide Web as you know it today. HTML allows you to describe how a page is formatted and displayed in a Web browser. XHTML (Extensible HyperText Markup Language) expands on traditional HTML by separating the presentation of a page from its structure, allowing you to describe the content of a page in addition to its formatting. XHTML incorporates the power of XML in HTML, so basically an XHTML document is both a hypertext document and an XML document, making pages easier to maintain and more flexible at the same time. Some very powerful tools developed for use with XML can now also be utilized on an XHTML document. For more on XML, see Lesson 11, “Using XML with InDesign.”

    1 With the CarAd_work.indd file open, choose File > Export for > Dreamweaver.

    2 In the Save As dialog box, name the file CarAd.html, choose the desktop for its location, and click Save.

    • Note
      When using the Export for Dreamweaver feature, make sure that you don’t have any objects or text selected in your document. If an element is selected, InDesign exports only that text or object.

    3 In the XHTML Export Options dialog box that opens, leave the General settings at their defaults, as there aren’t any bulleted or numbered lists in the ad.

    4 Select Images in the list on the left side of the dialog box. In the image-related settings that appear to the right, choose Optimized from the Copy Images drop-down menu. For Image Conversion, choose JPEG, and for Image Quality, choose High. This generates a separate folder called CarAdFormat-web-images containing all the images formatted for the Web.

    Control the quality of the images exported from your InDesign layout.

    5 Select Advanced in the list on the left side of the dialog box. In the Advanced setting on the right side, click the Embedded CSS radio button and click the Include Style Definitions checkbox. This option inserts cascading style sheet (CSS) selectors in the resulting XHTML file so that you can later add CSS definitions to format the copy. See the next section for more information about CSS. Make sure that all other options are unselected, then click Export to save the XHTML file.

    Customize the formatting of the exported XHTML file to change the
    appearance of the resulting file.

    6 On the desktop, double-click on the CarAd.html file to view it in your default web browser. Or, if your browser is already open, choose File > Open in the browser to view the file.

    Adding CSS formatting

    The web page you exported has fairly rudimentary formatting, because formatting in XHTML isn’t nearly as flexible as in a page-layout application such as InDesign CS5. You can, however, improve the formatting of your web page by using cascading style sheets (CSS). Just as styles control element formatting in InDesign, cascading style sheets specify which elements of an XHTML file should be formatted in which way. By linking your exported XHTML file to an external CSS file, you can mimic the formatting of your InDesign styles with cascading style sheets. For your text to be properly identified in the resulting XHTML file, however, you must use Character and Paragraph Styles to format the text and code (or have someone else code) a separate CSS file. If you format your copy manually (without styles), the CSS file cannot interpret what needs to be formatted. Try exporting the car ad again, this time linking it to a ready-made CSS file.

    1 Close the CarAd.html file and return to InDesign. Choose File > Export for > Dreamweaver and name the file CarAdFormat.html. Save it to your desktop.

    2 In the XHTML Export Options dialog box, leave the General settings at their defaults.

    3 Click Images in the list to the left, and choose Optimized for Copy Images, JPEG for Image Conversion, and High for Image Quality.

    4 Select Advanced, and then click the External CSS radio button and type CarAd.css in the text field, if it’s not already entered. This is the CSS file that contains the document’s formatting instructions. Now you need to reorganize a few files so that the XHTML file can find the CSS file.

    Select the External CSS radio button, then type in the name of the CSS
    file in the text field.

    5 Click Export. Once the process is completed, navigate to the desktop. On the desktop, create a folder called XHTML. Move the CarAdFormat.html file and the CarAdFormat-web-images folder from your desktop into the XHTML folder. Copy the CarAd.css file from your id10lessons folder to the XHTML folder.

    6 Open the XHTML folder and double-click the CarAdFormat.html file. You should see that the text for the used cars is now formatted similarly to the text in the print ad design. Close the file when you are done reviewing it.

    This is what the generated HTML looks like.

    CSS and XHTML

    Traditionally, formatting in HTML was limited to a predefined list of tags that changed the appearance of text and objects on a web page. These tags provided general formatting and were often inconsistent because different browsers’ preference settings made it difficult for a designer to ensure the accurate appearance of a web page. CSS (cascading style sheets), as the name implies, are similar to Styles in InDesign CS5. This feature allows you to be more specific when formatting text, images, and layout in an XHTML file and streamlines the process of applying formatting to a page. CSS can be used to apply consistent formatting to a number of pages because multiple pages can be linked to a single CSS file. This also makes formatting adjustments quick and easy, because modifications to a CSS file are automatically translated to all pages that are linked to that CSS file.

    Separation preview

    Designed primarily to produce print layouts, InDesign supports both traditional methods of printing color: the four-color process (CMYK) model and spot colors. In the four-color process model, cyan, magenta, yellow, and black inks (C, M, and Y, with black as the K) combine in various values to reproduce numerous colors. A printing press uses a separate plate for each of these four colors, laying the ink down on the substrate in separate layers. Spot colors are pre-mixed inks that match standard color values. To ensure the green in your company’s logo matches across all your print jobs, for example, you could choose a specific green spot color to use consistently.

    Probably the most widely used spot color system is the Pantone Matching System, which is also called PMS, or simply Pantone colors. As a companion to the system it developed, Pantone Inc. also offers a swatch book so you can see how the colors reproduce on paper. All the Creative Suite applications have the Pantone library built in, so you can add spot colors to your document easily. Spot colors each require their own plates as well.

    All Pantone colors have CMYK equivalents that enable you to reproduce the color using the standard process colors as well, should you need to conform to CMYK-only printing requirements, or reduce the number of plates.

    • Note
      Printing a Pantone color as a CMYK color may cause it to look different from the spot version of that Pantone color. This is because of the limited gamut, or color range, that process colors are able to reproduce. Pantone offers a Process Color Simulator guide that compares the printed spot color against the printed process color and is indispensable when you reproduce spot colors as four-color process.

    In the printing industry, printers charge customers for each plate that has to be produced for the printing job. You want to be sure that unnecessary colors aren’t mistakenly sent to the printer, as extra colors increase your cost and can cause confusion. To prevent this added expense and frustration, the InDesign Separations Preview panel lets you view the separate plates, or separations, as the printer would see them before you send your file. Take a tour of the panel as you check the car ad’s separations.

    1 Choose Window > Output > Separations Preview, or press Shift+F6, to open the Separations Preview panel.

    2 Click on the Separations Preview panel menu button ( and choose Show Single Plates in Black to turn off that option and see each plate in its actual color.

    3 Choose Separations from the View drop-down menu in the Separations Preview panel.

    4 Click the visibility icon ( to the left of the CMYK entry to turn off the visibility of the Cyan, Magenta, Yellow, and Black plates in your document. InDesign now displays only the elements in Pantone 187 C.

    See where certain colors are used in your document.

    You can tell that Pantone 187 C is a spot color because it is still visible after all the other separations have been hidden. Another way to identify a spot color in your document is to look at your Swatches panel. If any color has this icon ( to the right of the color name, it indicates that the color is a spot color and outputs on its own plate. Because the newspaper’s specifications forbid spot colors, you must replace them in the car ad.

    5 Click on the panel menu button in your Separations Preview panel, and choose Ink Manager from the list. The Ink Manager lists all the plates or inks that are currently in your document.

    6 In the Ink Manager, click the spot icon to the left of the Pantone 187 C plate to change it from a spot color to a process color. You now see a process color icon ( to the left of the Pantone 187 C plate, indicating that the color will output as process instead of spot. Click OK. Because you mapped the Pantone 187 C plate to process and you turned off display of your process colors in step 4, no colors are currently visible.

    7 Click on the visibility icon to the left of CMYK to see all the colors in your document again. The red color that was Pantone 187 C is now a red made of the four process colors. If you hover your cursor over different areas of your document, you can see the ink percentages to the right of each color in the Separations Preview panel.

    Hover your cursor over areas of your document
    to see the ink percentages.

    8 Toggle the visibility of various separations in your Separations Preview panel to see how the colors in your document are combined to achieve other colors, called builds.

    9 Choose Off from the View drop-down menu in the Separations Preview panel to get back to your normal viewing mode, and close the Separations Preview panel. Now your ad is properly prepared for printing in the newspaper.

    Printing a proof

    The best way to avoid surprises at press time is to print a proof of your document on your desktop printer. Seeing your project on paper sometimes reveals design flaws or mistakes you missed when viewing your document on screen. Printing out a version of your document on a printer is referred to as printing a proof. The term proof is used to describe any type of output that is generated prior to making plates for a printing press. In this exercise, you’ll use InDesign to print a proof to your desktop printer.

    1 With CarAd_work.indd open, choose File > Print to open the Print dialog box.

    2 From the Printer drop-down menu at the top of the Print dialog box, choose a printer that is available to your computer.

    3 Because there is only one page in your CarAd_work.indd file, leave Pages set to All. For multi-page documents, however, you could specify a limited range of pages to print.

    4 Click Setup in the list on the left. On the right side, choose US Letter [8.5 x 11] from the Paper Size drop-down menu and click on the Landscape Orientation icon ( to print your document in landscape orientation on standard letter-sized paper. The preview in the lower-left corner shows your page orientation and selected printer.

    5 Your ad is larger than the letter-sized paper you specified in step 4, so click on the Scale to Fit radio button to scale your document to fit the available space. This automatically centers your document on the printed page. (If you have a large-format printer, of course, you can adjust the paper size as needed and print at full scale.)

    The Print dialog box enables you to control all aspects of how your page is oriented
    to the paper and printer.

    6 In the list on the left, click Marks and Bleed. Click the All Printer’s Marks checkbox to tell InDesign to add the appropriate trim, bleed, and color marks to your page as you would see on a printer’s proof. Leave the other settings at their defaults.

    The Marks and Bleed section allows you to control the marks that are placed on
    your page when it is printed.

    7 Click Output in the list on the left. If you are printing to a color printer that prints CMYK colors, choose Composite CMYK (or Composite RGB, if your printer doesn’t print CMYK colors) from the Color drop-down menu on the right. If you are printing to a black-and-white printer, choose Composite Gray instead.

    8 Click Graphics in the list on the left. In the Send Data drop-down menu of the Images section, choose the output quality of the graphics. Choose All for the best quality possible; choose Optimized Subsampling to let InDesign reduce the quality of your images slightly so the document prints faster. The higher the quality of the graphics, the more data InDesign needs to send to the printer and the longer it takes.

    9 Click Print.

    10 Choose File > Save to save your file, and then choose File > Close to close it.

    • Note
      If you use the same print settings frequently, click the Save Preset button in the Print dialog box to save a preset of the current settings. The next time you need them, choose the preset from the dialog box’s Print Preset drop-down menu. This streamlines the process of printing, especially when you frequently print to the same printer using the same settings.

    Congratulations! You have completed this lesson.

    Self study

    Try the Find Font feature by choosing Type > Find Font to replace the fonts that Preflight or Package identifies as missing, with fonts you have loaded on your computer. Likewise, use the Links panel by choosing Window > Links to fix images that are missing or modified in your document. To find out more about what it means when fonts are missing, go to the Help file.

    Investigate the numerous tools in InDesign CS5 that enable you to add interactivity to a PDF document when it is exported. For example, you can use the Button tool to add navigation to your exported PDF document, or you can add hyperlinks that are clickable links in the final PDF file. InDesign CS5 now offers two PDF output methods, Print and Interactive. The interactive choice allows you to output a PDF file with interactive components like page transitions and animation. Practice modifying the PDF settings to achieve different results in file size and other properties. When you create a configuration that you like, save it as a PDF Preset so you can easily use it again in the future.

    Using the Separation Preview panel’s Ink Manager, you can create an Ink Alias that maps one spot color to another. For instance, if you have two spot plates, you can map one ink to output on the same plate as the other ink. This feature is great when you realize at the last minute that you have too many spot colors in your document and need to minimize them. Practice this by creating a new document and adding at least two spot colors to your document. For more information on spot colors, check out Lesson 7, “Using Color in Your Documents.”



    1 What command groups the active document and all the fonts and graphics used in the document into a single folder on your computer?

    2 When creating a PDF file from InDesign, what’s the easiest way to make sure that the settings for the PDF file are consistent every time?

    3 What Web technology is used to automatically format text in an XHTML file exported from InDesign?

    4 The Package dialog box tells you that there is a spot color used in your InDesign document. What’s the easiest way to see where that spot color is used?


    1 The Package command.

    2 You can save the settings as a PDF Preset.

    3 You use CSS (cascading style sheets) to create automatic formatting.

    4 You can use the Separations Preview panel to see where the spot color is used. InDesign shows only the spot color plate.

    Congratulations! You have finished Lesson 10, “Document Delivery: Printing, PDFs, and XHTML.”

Other Books from the Digital Classroom Series
  • Photoshop CS5 book
  • Dreamweaver CS5 book
  • Creative Suite 5 book
  • Flash Professional CS5
  • InDesign CS5 book